Parents Ask at Midnight.
Your Academy Answers Instantly.
Admission questions, fee dates, timetables, and trial class bookings, handled on WhatsApp by an assistant trained on your own prospectus. Your coordinators step in only when a real person is needed.
Where Academies Quietly Lose Enrollments
None of these show up as a line item. They show up as seats you did not fill.
The 9 PM Inquiry
Most admission questions arrive after the office closes. By the time someone opens WhatsApp in the morning, that parent has already spoken to two other academies.
Fee Follow Ups Eat the Accounts Desk
Someone types the same reminder to 300 families every month, one message at a time, and still misses the ones who needed a nudge on the 5th.
Announcements Through Personal Numbers
Class updates go out from a staff member's personal phone. When that person leaves, the parent list leaves with them, and no one can audit what was sent.
No Record of Who Asked What
Inquiries sit in one coordinator's chat history. Nobody can see the pipeline, nobody follows up, and the same parent gets asked for their details twice.
An Assistant That Knows Your Prospectus by Heart
Upload your fee structure, course outlines, timetable, and admission policy. The assistant answers from your actual documents, in the language the parent writes in, and it will never invent a discount or promise a seat that does not exist.
- Trained on your own documents, FAQs, and website pages
- Captures the student name, class, and interest as a lead automatically
- Books a trial class or campus visit for a coordinator to confirm
- Hands over to a human with a short written briefing, so your staff never start cold
Fee Reminders That Send Themselves, Per Student
Set a reminder once for a family and it repeats every month carrying that student's own name, class, amount, and due date. Announcements go to the segment you choose, from your academy's number, not from somebody's personal phone.
- Recurring reminders per contact: one time, daily, weekly, or monthly
- Each message filled in with that student's own details
- Broadcast announcements to a class, a campus, or a single batch
- Opt out requests handled automatically, so you stay compliant
Built for How an Academy Actually Runs
WhatsApp for schools is not a generic chatbot bolted onto a phone number. This is the whole office workflow.
You Are Holding Family Data. We Treat It That Way.
Parents hand you their phone number because they trust the institution. These controls are on by default or one switch away.
Questions Academies Ask Us
Do we need a new WhatsApp number?
No. Connect the business number parents already have, and we help with the migration. Your chat history stays where it is and new conversations start flowing into the shared inbox.
Can the assistant promise a seat or offer a discount?
No, and that is deliberate. The assistant is built to never invent pricing, never commit to an admission decision, and never offer a discount you did not configure. Anything outside policy is handed to a human with a briefing.
Will it reply in Urdu?
Yes. It understands and replies in English, Urdu script, and Roman Urdu, so parents can write however is natural to them and still get a correct answer from your own documents.
How long does setup take?
Most academies are live in a few days. You upload the prospectus, fee structure, and FAQs, we connect your WhatsApp number, and you test the assistant privately before any parent sees it.
Can accounts staff be blocked from seeing parent phone numbers?
Yes. Role based access lets you restrict contact details to owners and admins only, while restricted staff can still read and reply to the conversation.
What does it cost?
Plans start at $29 per month for the platform. WhatsApp charges its own per message fee, which we pass through at Meta's official rate with zero markup, and your AI assistant runs on credit packs you top up as you need them. Replies inside a 24 hour conversation window are free.
Can it connect to the software we already use?
Yes. There is a full REST API and webhooks for sending messages, syncing contacts, and receiving delivery events. If your student management system needs a custom bridge, we scope and build it as a one time engagement, priced separately from your plan.
Fill more seats without adding front desk staff
Start with admissions inquiries and fee reminders. Add campaigns, departments, and campus numbers when you are ready.
Plans from $29 per month. WhatsApp message charges are passed through at Meta's official rates with zero markup.