Fewer No Shows.
More Booked Chairs.
An assistant that answers treatment and price questions from your own service list, books and reschedules appointments inside WhatsApp, and reminds patients before they forget. Your front desk stops living on the phone.
Four Ways a Clinic Loses Bookings Every Week
Every one of these is a patient who was ready to pay and did not get an answer in time.
The Phone Rings Mid Procedure
Nobody picks up because your staff are with a patient. That caller does not leave a voicemail. They call the clinic down the road, and that clinic answers.
No Shows Burn the Calendar
A slot that empties at 4 PM cannot be resold at 4 PM. Without a reminder the day before, a share of every week's bookings simply do not arrive.
The Same Price Question, A Hundred Times
How much is a hydrafacial, do you do fillers, is there downtime. Your most experienced staff spend their day retyping answers that already exist in your price list.
Instagram DMs Never Reach the Front Desk
Aesthetics sells on Instagram, but the DMs sit in a marketing person's phone. The person who could actually book the appointment never sees them.
Book, Confirm, Reschedule, and Cancel Inside the Chat
The assistant offers real slots, the patient takes one with a tap, and your front desk sees the booking without answering a single call. Rescheduling is a reply, not a negotiation.
- Proposes available times, then confirms the one the patient picks
- Reschedule and cancel handled in chat, so slots free up early enough to refill
- Automatic reminder before the appointment, which is what actually kills no shows
- Every booking visible to your team in the shared inbox, with notes
Answer Treatment and Price Questions Without Tying Up Staff
The assistant answers from your own service list, prices, and aftercare notes, shares the before and after photos you have approved, and hands the conversation to a clinician the moment it turns medical.
- Trained on your service menu, prices, downtime, and aftercare instructions
- Shares an approved before and after gallery inside the conversation
- Never diagnoses, never promises a result, never invents a discount
- Escalates to your clinician with a summary of what the patient already asked
The Rest of the Front Desk, Automated
WhatsApp for clinics starts with booking. This is the part that keeps patients coming back.
Patient Conversations, Handled Carefully
A clinic inbox holds medical intent, contact details, and photographs. The controls below are built in.
Questions Clinics Ask Us
Will the assistant give medical advice?
No. It is configured to answer only from the service information, pricing, and aftercare content you provide, and to hand anything clinical to a member of your team. It does not diagnose and it does not promise results.
Does it actually reduce no shows?
The mechanism that reduces no shows is a reminder that reaches the patient and lets them confirm or move the slot with one tap. That is what this does, on the channel people actually read, and it frees the slot early enough for you to refill it.
Can it work with our practice management software?
Yes, through the REST API and webhooks. Bookings, patient records, and reminders can be pushed between systems. If your software needs a bespoke connector, we scope and build it as a one time engagement priced separately from your plan.
Do Instagram DMs really land in the same place?
Yes. Instagram and Facebook Messenger conversations arrive in the same shared inbox as WhatsApp and web chat, so one person can answer everything without switching apps.
Can a staff member take over a conversation mid chat?
At any point. The assistant hands over with a short briefing on what has been asked so far, and your team member replies as themselves. You can also switch the assistant off entirely for a conversation.
Are appointment reminders charged as marketing messages?
No. Reminders and confirmations are utility messages, which are Meta's cheapest paid category, and your replies inside an open 24 hour conversation window are free. Promotional campaigns are the marketing category and cost more. We pass Meta's rates through with zero markup either way.
What does it cost?
Plans start at $29 per month for the platform, plus WhatsApp message charges at Meta's official rates with no markup, plus AI credits topped up as you use them. The 7 day trial does not need a card.
Stop letting bookings ring out
Put the assistant on your existing number, load your service list, and let it take the appointments your front desk cannot get to.
Plans from $29 per month. WhatsApp message charges are passed through at Meta's official rates with zero markup.